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Office Coordinator

PortX

PortX

Administration
Mercer Island, WA, USA
Posted on Sunday, April 30, 2023

PortX is a technology company focused on integration software for financial services that unlock access to banking core data, eliminate vendor dependencies, and enable embedded banking-as-a-service solutions. We help financial institutions empower their teams to connect to fintech partners and real-time payment networks like Fedwire, ACH, FedNow, SWIFT, Visa, Mojaloop, and others. Our solutions enable interoperability between internal systems and member services such as online banking, credit checks, mortgage and loan applications, and others, allowing for a timely and accurate view of customer data.

The PortX platform is the Integration-Platform-as-a-Service (iPaaS) that unlocks access to banking core data, enables a 360-degree view of the customer experience, eliminates vendor dependencies, and creates simplified connectivity to the new wave of fintechs and real-time payment networks.

We're looking to add an experienced Office Coordinator to our team. This is a vital position that provides support to several departments and ensures efficient day to day operations. This is a great opportunity for someone to get exposure to different aspects of the business and really make an impact within the organization.

Pay Rate: $21-$27/hr

Core Responsibilities

Reporting to the HR Manager, this position will be responsible for assisting in the smooth running of the office.

  • Handle requests and queries appropriately
  • Pick up & distribute mail, create shipping/postage labels & accept deliveries
  • Order office supplies
  • Interact frequently with internal personnel, investors and clients
  • Coordinate events, catering, reservations, travel etc
  • Manage office upkeep including reception area, kitchen and conference rooms.
  • Manage facility requests
  • Special projects as needed

Administrative and Accounting Responsibilities

  • HRIS data entry & reports
  • Assist with company-wide communications
  • Assisting with Accounts Payable
  • Submitting expense reports
  • Assisting with Marketing
  • Assisting with Collections

Qualifications/Skills

  • Ability to work on-site Monday through Friday
  • 2 years experience as a front desk receptionist, administrative assistant, or other administrative office position
  • Proficient with Google Workplace
  • Microsoft Office (excel, word & powerpoint) experience
  • Experience with Quickbooks is a plus
  • High level verbal and written communications skills
  • Effective interpersonal skills
  • Attention to detail & provide 100% accuracy in deliverables
  • High level of professional maturity and understanding of sensitive/discrete information
  • Ability to be resourceful and proactive when issues arise
  • Self-starter that can work independently, excels with deadlines & solve problems

Benefits

  • Flexible schedule (40hrs/week)
  • Medical/Dental/Vision/FSA available
  • 401K
  • 2 weeks paid vacation per calendar year
  • $50 monthly tech reimbursement fee
  • Amazing team with a great company culture

The ideal candidate will have a strong sense of ownership in their work. We check our ego's at the door and challenge the ordinary through collaboration and innovation. We obsess over providing the market leading customer experience. Your skills and emphasis on attention to detail flourish in an environment where things move quickly and you’re okay when explicit direction is not always at your fingertips. You have solid experience in an administrative support role, preferably in a start-up and/or tech environment, and are highly proficient using Google Workplace. You are able to multitask, be flexible, and anticipate the needs of the team.

This role is primarily on-site based in Mercer Island with flexible/hybrid work options after onboarding. Apply via LinkedIn. We’re looking forward to hearing from you!