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Administrative Assistant

Old Skool Cafe

Old Skool Cafe

Administration, Education
Posted on Saturday, February 3, 2024

Who We Are

Celebrating our 20th Anniversary, Old Skool Cafe (OSC) provides life-changing support and opportunities for San Francisco’s most vulnerable youth. We train and employ at-risk youth, ages 16-22, to run all aspects of our supper club. Learning to be hosts, servers, cooks, and entertainers, we offer youth a solution for addressing their basic needs and break the cycle of poverty and incarceration. Our faith-based model provides a supportive environment to help youth maintain employment and be successful in all aspects of their lives. More than just a place for a fresh start, OSC is an anchor upon which their futures can thrive.

Our Culture and Values

Transformation is not a straight line. We know that change doesn’t happen overnight. We strive to maintain a culture where mistakes and failures are expected as part of the journey towards growth and transformation. We believe in second chances and learning from our mistakes.

OSC is a youth-run supper club. The youth are empowered to do the work of running the restaurant as adult mentors coach from the side. Adult staff actively seek out ways to empower our youth to push past their comfort zones, helping them grow in confidence and leadership.

We call out the gold in people. We look for the good, assume positive intent, and call out the best in one another.

We make lemonade out of lemons. We look for the good that we can find (or squeeze) out of every challenging situation, with a positive mindset. We look for the opportunity to learn and grow, rather than complain about what’s wrong.

Family starts with “yes” and “we.” There are no silos of work at Old Skool Cafe. “We” pull together as a team to find solutions and support each other to get the job done. We start with a spirit of “yes” to move mission-critical initiatives and projects forward.

We do the right thing. We understand that we are role models for our youth and our words and behavior carry weight that impacts others. Integrity is paramount as we work with excellence and honesty.

About the Role

We are seeking a motivated and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our training program and restaurant/catering business, ensuring smooth coordination between various departments, and providing administrative support to our staff and participants.

You should apply if:

  • You are aligned with our core values and commit to living them out in the workplace: You naturally assume positive intent and see the gold in the people around you.

  • You want to make a tangible difference in the lives of youth: Your efforts will result in real-world impact— Through training and employment, we support our youth in finding their paths to self-sufficiency and a life filled with love and stability.

  • You’re energized by our opportunity: You are energized by getting your hands dirty while modeling professionalism and humility. We are a team of “do-ers” who jump in to ensure the success of our business and program. We do not shy away from hard conversations or hard work because we know our youth can meet the highest standards.

  • You want to be with the best: At OSC, we win together, celebrate together, fail together, learn together, and support each other. You will be surrounded by a high-caliber team of passionate leaders who will encourage you to do your best.

In this role, you will:

  • Manage and organize administrative tasks, including filing, data entry, and record keeping.

  • Maintain an efficient and organized office environment.

  • Schedule and coordinate meetings, workshops, and events.

  • Assist in compiling data for program evaluations and reports.

  • Assist in coordinating resources for training sessions and events

  • Support with the creation and maintenance of the organization’s internal calendar and intranet.

  • Professionally interact with customers, vendors, and other stakeholders via in-person, phone, mail, and email communication.

  • Process incoming mail (including picking up from PO Box), process checks, and support outgoing mailings (campaigns, promotions, etc).

  • Maintains office efficiency by working with the Executive Director to plan and implement office systems, layouts, and equipment procurement.

  • Maintain a positive relationship and facilitate open lines of communication among the entire OSC team.

  • Maintain professional image and functioning of the OSC office.

Qualifications

  • Proven experience as an Administrative Assistant or in a similar role.

  • Strong organizational and multitasking skills.

  • Excellent communication and interpersonal abilities.

  • Proficiency in Google Docs Suite (Docs, Sheets, Drive).

  • Knowledge of basic accounting and financial processes is a plus.

  • Ability to work independently and collaboratively in a team environment.


Old Skool Cafe’s Compensation Policy

OSC’s compensation program is designed to deliver Total Direct Compensation (based on role, level, and experience) that is aligned with the market. The range of base salary for this position is below. Please note that hourly pay offered may vary depending on factors including, job-related knowledge, skills, and experience.

$16.50 - $20/Hour USD

Benefits

At OSC, you will make a positive and lasting difference in the world! Full-time employees receive a competitive benefits package including health, vision, and dental coverage, company-funded FSA, paid time off, tiered 401k matching, and numerous professional development opportunities.

Equity and Inclusion

At OSC, we welcome everyone regardless of their background, race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, etc. We depend on the diverse and unique cultural and life experiences of our team to demonstrate examples of success for our youth. We are committed to increasing diversity across our team and ensuring that OSC is a place where people from all backgrounds can make an impact, and all of our youth have mentors and leaders who represent examples of success that they can see themselves in.

Accommodations

Old Skool Cafe is an inclusive work environment, and we are committed to ensuring equal opportunity in employment for qualified persons with disabilities. Please email accessibleinterviewing@oldskoolcafe.org or click here if you require any reasonable accommodations throughout the recruiting process.

Application Process

Applications, which will be reviewed as received, must include a cover letter describing your interest and qualifications, and your resume in Word or PDF format. Please send to jointheteam@oldskoolcafe.org or click here with “Administrative Assistant” in the subject line.

Position open until filled. No telephone calls, please.