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National Day of Dialogue Program Assistant

Ideos Institute
Ideos Institute
Job Functions:
Administration, Operations
Employment Types:
Part-time, Contractor
Pasadena, CA, USA
Posted on:

Summary / Objective

The NDOD Program Assistant (PA) is responsible for supporting and assisting the Vice President (VP) in the management and development of Ideos’ National Day of Dialogue 2023 and will play a key role in its overall success. The PA will assist with outreach, engagement, and follow up with key partners and audiences. The PA will also be involved in diverse business operations and strategic planning related to the program. The PA position reports directly to the Ideos Institute Chief Operating Officer and Vice President of Strategic Partnerships.

The ideal candidate will handle complex situations and multiple responsibilities simultaneously, and be able to prioritize incoming demands. He/she must also have the demonstrated ability to act as a liaison between both internal and external stakeholders. He/she must exhibit the skills to collaborate with and achieve actionable results through others and the capability to interact within all levels of the organization. He/she is also expected to be experienced and efficient, possess excellent people skills, business acumen and an exemplary work ethic.

Essential Functions

Responsibilities include but are not limited to:

  • Assist in the design and development of NDOD2023.
  • Support outreach to and engagement with partners, host sites, individuals, and other stakeholders.
  • Support program-related marketing, communications, and planning.
  • Schedule and track program related events (both in person and virtual).
  • Maintain digital files of event.
  • Assist VP in analyzing metrics and performance.
  • Write and submit reports to the VP and President as needed .


  • Proven administrative and/or program support experience in a relevant role.
  • Familiarity with core program management functions, i.e. program design and development, budgets, communications, marketing, etc.
  • Demonstrable competency in strategic planning.
  • 1+ years’ experience of relevant experience.
  • Working knowledge of Google Suite.
  • Outstanding organizational and leadership abilities.
  • Aptitude in decision-making and problem-solving.
  • Bachelors’ Degree in relevant fields is a plus.


Independent contractor. Part-time (15-20) hours per week.

Additional Details

This is a hybrid position with the ability to work from home. Ideos is currently in the midst of relocating its offices to Pasadena, CA, so this position will eventually require working part time at a location in Pasadena.


To apply qualified applicants must send cover letter, writing sample and resume/CV to careers@ideosinstitute.com