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Number of Openings: 1

Job Description

The DCX Client Services - Home Based Accounting Assistant will process and monitor a high volume of accounts payable (AP), work collaboratively with our operations teams to support and resolve AP issues, and communicate effectively with vendors to address external inquiries. This team member will also assist in our interdepartmental processes through compliance coordination, managing credit card accounts, performing account reconciliations/internal audits, and assisting with other accounting projects as needed.

In the performance of these functions, it is the Accounting Assistant’s responsibility to protect and promote our company interests in all matters and to do what is reasonably necessary to discharge his/her duties and responsibilities.

The Ideal candidate will be

• Desire to provide an exceptional client experience

• Attention to detail and organization

• Professional written and verbal communication with clients, suppliers, and team members

• Clear and precise communicator

• Ability to adapt to different situations

• Ability to multi-task, solve problems, and prioritize without compromising details or accuracy of work

• Ability to remain calm in stressful situations

• Professional who is accountable, reliable, and maintains a positive attitude

• Strong computer skills and ability to quickly learn new applications

• Expert in QuickBooks

• Post-secondary degree or certificate related to accounting

• Proficient in the Office Suite (Word, Excel, and Outlook)

Role Details

• Industry: Construction

• Work Shift: 8:00 AM - 5:00 PM Pacific Standard Time

• Work Days: Monday through Friday

• Written and spoken English skills: Very Proficient

• Salary Range: 37,500 - 40,000

Job Responsibilities

• Process Accounts Payable Daily: Code project related invoices appropriately, enter employee reimbursement requests, and process outgoing automated clearing house (ACH) payments.
• This person will also process operating expense invoices while ensuring accuracy in general ledgers and routing to the appropriate person for approval.
• Monitor & Manage Pending AP Vouchers Weekly: Ensure that project managers code invoices, expense reports, AP vouchers, check requests and other similar items correctly, and verify the records align with company policies and deadlines.
• Process Vendor Statements: Review and reconcile vendor statements and resolve all issues regarding unpaid invoices within 1 week of receipt of statements.
• Monitor AP Staff Email Inbox Daily: Monitor and respond to all vendor correspondence and/or internal requests via email or phone within 48 hours.
• Download Company Invoices & Receipts via Online Account Portals: Login and download invoices and receipts from various online account portals for processing
• Electronic Recordkeeping: Electronically file AP invoice backup and combine with remittance confirmation once paid
• Vendor Record Management: Request new and updated Vendor information sheets, Form W-9, ACH forms, etc. for new vendors, track and file appropriately
• Sales & Use Tax Recordkeeping: Update Sales and Use Tax worksheet for all material/supplier invoices
• Compliance Support: Request and track partial and full lien release documents and ensure signed copies are returned, tracked, and filed.
• Certificate of Insurance Requests: Request and ensure all certificates of insurance are on file and current, update Subcontractor compliance tracking as needed
• Perform other general accounting projects and tasks as assigned.

Qualifications:

• Related bachelor's degree in Accounting or Finance

• 2-3 years’ experience in A/P with complex high-volume invoice processing and complex accounting procedures.

• Very proficient with Excel

• Must have US GAAP experience.

• Has a growth mindset, there will be continual ongoing training

• Has love for business development and working with numbers

• Has the ability to perform clerical functions to support supervisors, including researching, tracking, and resolving accounting problems

About DCX

DCX is a leading BPO that supports growth-minded small and medium-sized businesses in the United States. If you're interested in working with some of the fastest-growing companies in the USA, we're excited to have you apply!

To our customers, we promise that we will help them focus on their most important goals by providing superior back-office services. We bring a mindset of quick response, attention to detail, and innovative ideas to all that we do for our customers.

To our team members, we promise to be a company that is, first and foremost, dedicated to our employees. We aim to be a compassionate organization that looks after everyone's well-being through generous salaries, empathetic management, and growth-oriented training. We are always looking to offer perks in addition to pay, including work-from-home opportunities, travel allowances, meals, and more.

We look forward to receiving your application and getting to know you better!

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!